Young Author's Day

Author Liaison: Traci Ann Sammeth

Contact Potential Authors
Negotiate Contract
Set up Sleeping Accommodations
Set up Transportation
Arrange for any A.V. equipment or items necessary for Authors presentation
Design/Arrange for Author bookmarks & Copy for All Students
Water for Author
Arrange for flowers ( Bouquet & Corsage / Boutonniere )

Book Wrangler: Sarah Newsum

Contact Island books with date of Young Authors
Create order form for Young Authors books
Distribute order form for pre-orders with a cover letter explaining about Young Authors
Collect Orders and submit to Island Books and Eastgate PTA treasurer
Staff the book sale table with Island Books on Young Authors Day
Organize 2 volunteers to assist with book organization for the day of sales
Organize the books for distribution to the classrooms

Drama Coordinator: Teacher, Sharon Coyle

Collect Young Authors Day stories for submission to Tyee
Arrange for Drama students from Tyee to perform student written stories the day of Young Authors
Send Young Authors Day stories to Tyee Drama teacher
Arrange for any equipment requested for performance

Food Coordinator: Diane Plenger

Procure/Set up food for Volunteers ( Matthew's Thriftway has donated $40 in the past)
Coordinate lunch for the Author(s) and provide bottled water for presentations
Procure/Purchase Snacks & Drinks for Classrooms
Procure/Purchase Snacks for Tyee Drama Students
Pack up and distribute snacks for Groups the day of
Coordinate Barbeque with Bellevue School District
Order Tables
Make Meal Sign up Form

Librarian: Nancy Foster

Order Books for the Library written by the Author
Introduce/Share these books with the teachers and students
Train New Teachers on what Young Authors Day is and what all is involved
YAD Group Notebook - Rotate amongst the teachers to assign their students to groups
Meet with Principal to go over the completed YAD Group Notebook
Make/Distribute Certificates for YAD
Set up for Author presentation
Arrange for Welcome Poster

Principal: Gail McDonald

Create Timeline & Reminders for Teachers regarding creation of Student YAD Books
Communicate with Teachers and Staff regarding Young Authors
Scheduling of Aides for playground
Review and Approve Student Assignment to YAD Groups
Coordinate parking with church
Create Lunch Schedule for YAD
Make Announcement throughout the day to end and start sessions and for the BBQ

Student Coordinator: Kathy Takahashi

The Student and Volunteer Coordinators must work very closely together in order for everything to go smoothly
Order Y.A. Ribbons
Put together group list templates
Assign Parent Volunteers and their children to groups
Give lists in Notebook to Judy Bordeaux
After the lists have been completed enter them into a spreadsheet
Create labels for the backs of the ribbons from the lists
Create Class Lists for Teachers
Create Group Lists for Group Leaders

Volunteer Coordinator: Kathy Takahashi

Send out request for Group Leader Volunteers to Parent Community
Send out letter to parent volunteers describing activities and before school meeting
Send out letter to Kindergarten Families regarding YA Day and special arrangements for 1/2 K's
Put together Group Leader Packets/Tote Bags
Including Group Lists / Seals / Group Number / Map / Book Sharing Ideas / Ribbons for Group Leaders
Put together Teacher Packets
Including Bookmarks, Ribbons, Safety Pins, Class List, Letter, Map
Arrange for someone to take Photographs the day of and create a collage after the event

Schedule of Events

The event runs from 9:15am to 1pm.

The students are divided into three groups and they will rotate between three separate sessions:

1) Book sharing
2) Tyee drama class performance
3) Author presentation

These three separate sessions occur at: 9:15-10:05; 10:15-11:05; and 11:15-12:05. The day concludes with an all-school BBQ at 12:15pm.